The Quality Assurance Unit at D.U.Th resides in:

Deanery

Office 118 (Ground floor)

University Campus, Komotini P.S. 69150

Administration Building (PROCAT)

Office 1 (1st floor)

Vas. Sofias 12, Xanthi, P.S. 67132

Quality Assurance Unit.

Quality of Assurance Unit of D.U.Th is a structure of the Institution for the purpose as briefly described in the legislation (article 14 of law 4009/2011):

1. The development of a specific policy, strategy and the necessary procedures for the continuous improvement of the quality of the work and services of the Institution, within the Internal Quality Assurance System of the Institution,
2. The organization, operation and continuous improvement of the Internal Quality Assurance System of the Institution,
3. The coordination and support of the evaluation procedures of the academic units and other services of the Institution and
4. The support of the external evaluation and certification procedures of the study programs and the internal quality assurance system of the Foundation, within the principles, directions and instructions of HAHE.

OMEA (IET) is the Internal Evaluation Team in a Department.

OMEA (IET) is formed by the Department and has a coordinating and executive role: it cooperates with MODIP and coordinates at the Department level the process of internal evaluation of the Department and the Accreditation of the respective USP (undergraduate study program).

MODIP recommends that during the formation of a Departments’ OMEA, an undergraduate student should also be nominated.

The OPS of MODIP enables the teacher to activate the assessment process by selecting either:

α) access to all students enrolled in the course through their personal login credentials (such as password of his / her personal institutional account). For this purpose, each of the students enters the system using the username and password of his/her personal account at the Institution and proceeds with the evaluation of the course.

or

b)  access to the students attending the course at a random time, during the evaluation period, through coupons with codes they receive before the beginning of the course.

The evaluation of academic teaching is conducted electronically in the following hyperlink: https://modip-server.kom.duth.gr/login.xhtml

Adherence to schedules and correct entry of data.

• 8th-11th teaching week of each semester: Activation of the evaluation process of the teaching project.
• January of each year: Activation of the system and start of the registration of data of the previous academic year, by the Departments of the Foundation, in the OPESP of HAHE.
• December of each year: Activation of the system and start of the registration of data of the previous academic year, by the Services of the Foundation, in the OPS of MODIP.

Ensuring and improving the quality of the educational work is a continuous process, in which all structural elements of the Foundation must participate, namely:

• The Administration of the Institution: establishment and monitoring of the Institution’s strategies.
• Faculty members/ Other teaching staff: activation of evaluation procedures for their educational work, recording of their teaching and research work, participation in opinion surveys for the overall image of the Institution.
• Administrative staff: providing quality data and participating in opinion surveys on the overall picture of the Foundation.
• Students: participation in evaluation procedures of the teaching work and opinion surveys for the overall image of the Institution.

MODIP’s Information System (OPS) functions as a supporting tool to the institutionalized quality assurance procedures. It is a constantly evolving system, which interfaces with other information systems of the Foundation, in order to automatically extract as much primary data as possible and reduce the workload of those involved. Specifically, it includes the following subsystems:

• Security Subsystem: The Authenticity Check is carried out through D.U.Th.’s directory service (LDAP) and user roles and privileges are given.
• Primary Data Collection Subsystem: Its purpose is to collect, transform and enter in the primary data system database and it is performed at the request of the administrator, choosing the desired academic periods.
  Questionnaires Subsystem: The electronic evaluation of the teaching project by the students is carried out (https://modip-server.kom.duth.gr/login.xhtml).
• Service Report Completion Subsystem: The required indicators are filled in by the Foundation’s Central Services.
• Report Document Production Subsystem: The completed indicators of the Central Services are produced.
• Management Subsystem: MODIP can perform the management of Users, the definition of Roles, the monitoring of electronic assessment procedures and the recording of system activities.

In the context of its responsibilities and in accordance with its institutional framework, HQA in 2015 created the “OPESP” (National Information System for Quality Assurance in Higher Education (NISQA)) and proceeded to study, define and standardize the quality data of HEIs, which are collected on an annual basis, through the information system (https://qdata.ethaae.gr/), in order to be available to the accreditation and evaluation committees and to be used in every quality assurance process.

The users/responsible for registering data are created internally in the information system by the Administrators of the Institution (MO.DIP.). Each user/responsible for registration is invited to coordinate the data collection procedures of their Department and then register them in the system. Users register data exclusively for the Departments assigned to them, as well as for the Study Programs (Undergraduate, Postgraduate and Doctoral), belonging to the specific Departments, in accordance with the instructions and the quality data manual issued by HAHE for each edition of the system (https://qdata.ethaae.gr/Home/Help#section3).